This Privacy Notice is provided by the PCC of St Bartholomew’s Church, Crewkerne to explain what to expect when we collect and process your personal information in accordance with the UK General Data Protection Regulation (GDPR).

 

1.  Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession.  The processing of personal data is governed by the General Data Protection Regulation (the ‘GDPR’).

 

2.  Who are we?

The Parochial Church Council (PCC) of St Bartholomew’s Crewkerne is the data controller.  This means it decides how your personal data is processed and for what purposes.  Contact details are provided below.

 

3.  How do we process your personal data?

The PCC of St Bartholomew’s Crewkerne complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

 

What categories of personal data do we collect?

• Name and contact details

• Primary church site (e.g. St Bartholomew’s, Misterton, Wayford, Hewish)

• Any special interests (e.g. Parents/Carers & Tots group)

 

We use your personal data for the following purposes:

• to enable us to provide a voluntary service for the benefit of the public in and around Crewkerne;

• to administer membership records;

• to fundraise and promote the interests of the church;

• to manage our employees and volunteers;

• to maintain our own accounts and records (including the processing of gift aid applications);

• to inform you of news, events, activities and services running at St Bartholomew's Church and across the benefice;

• to prevent crime by the use of CCTV;

• to operate the church website and deliver the services that individuals have requested.

 

4.  What is the legal basis for processing your personal data?

• Consent: Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events.

• Legal obligation: We are required by law to collect and process data for weddings, funerals, baptisms, etc.

• Legal obligation: We are required by law to collect and process data in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;

• Legitimate activity: we collect and process data as part of our legitimate activities as a not-for-profit body, provided:

  • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and

  • there is no disclosure to a third party without consent.

 

5.  Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church.  We will only share your data with third parties outside of the parish if you grant your consent.

 

6.   How long do we keep your personal data?
We keep data in accordance with the guidance set out in the guide ‘Keep or Bin: Care of Your Parish Records’ which is available from the Church of England website [Note 1]. Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to six years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently. 
 

7.  Your rights and your personal data 

Unless subject to an exemption under the UK GDPR, you have the following rights with respect to your personal data:

• The right to request a copy of your personal data which the PCC of St Bartholomew’s Crewkerne holds about you (a Subject Access Request or ‘SAR’);

• The right to request that the PCC of St Bartholomew’s Crewkerne corrects any personal data if it is found to be inaccurate or out of date; 

• The right to request your personal data is erased where it is no longer necessary for the PCC of St Bartholomew’s Crewkerne to retain such data;

• The right to withdraw your consent to the processing at any time

• The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].

• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

• The right to object to the processing of personal data (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]

• The right to lodge a complaint with the Information Commissioner's Office.

 

8.   Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.  Where and whenever necessary, we will seek your prior consent to the new processing.

 

9.   Contact details

To exercise all relevant rights, queries or complaints, in the first instance please contact the PCC Secretary via the church office or email pccsecretary@stbartscrewkerne.org. Letters can be posted to: St Bartholomew’s Church, Abbey Street, Crewkerne TA18 7HY. Tel: 01460 72047. Website: https://www.stbartscrewkerne.org/

 

You can contact the Information Commissioner’s Office at Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF, or via email https://ico.org.uk/global/contact-us/email or by telephoning 0303 123 1113. Further details on how to make a complaint: https://ico.org.uk/make-a-complaint/data-protection-complaints/

 

[1] Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: - https://www.churchofengland.org/more/libraries-and-archives/records-management-guides

 

​Privacy Notice_St Bartholomew's Church Crewkerne_v2.0_February 2026. Paper copies of this notice are displayed in St Bartholomew's Church.